CPAO – Updation of Master data and submission of changed information in Format-F for E- scrolls
CPAO/IT &Tech/Master data/14 (Vol-III)/2018-19/52
Dated : 21.06.2018
Subject: Updation of Master data and submission of changed information in Format-F for E- scrolls.
Attention is invited to this Office OM No. CPAO/IT&Tech/Master data/2015-16/298 dated-25.05.2015 (copy enclosed) issued to all banks to update their master data once in a year by 31st January in the revised format of master data available at CPAO website www.cpao.nic.in at the link “Banks – Guidelines for Banks – Guidelines for Master data ” followed by the report on “change of status of pension” in an electronic format-F along with regular monthly paid scrolls.
In spite of above instructions, Banks are not updating their master data regularly and not giving the changed information in Format-F along with payment scrolls (latest report of Master data Reconciliation bank wise is attached). This leads to data mismatch between Banks and CPAO which leads to underpayment/overpayment of pension and other financial / non-financial errors.
In view of above and as per the decision taken by competent authority. Heads of CPPCs/ GBDs of all Authorised banks are requested to update PDF Master Data of pensioners “quarterly” instead of “annually” for review and better management of Master Data. They arc also requested to furnish the changed information in Format-F (version 2.8 also including Life Certificate date) alongwith each and every payment / receipt scrolls in future so that any subsequent change. required in master data, may be incorporated by CPAO itself.
To facilitate the banks, the guidelines for electronic transmission of accounting data under the CPPC system by authorised banks alongwith changed/ updated Format-F have been provided on CPAO’ s website www.cpao.nic.in.
This issues with the approval of Chief Controller (Pensions).
Encl:- As above
(Md. Shahid Kamal Ansari)
(Asstt. Controller of Accounts)
1) All the Heads of CPPCs of Authorized Banks (As per List)
2) All the Heads of Govt. Business Departments of Authorized Banks (As per List)
Snbieet:- Reconciliation of Master Data
The reconciliation of master data of CPPC of any bank with the database of Central Pension Accounting Office has always been an important issue which has been highlighted from time to time. Even at the time of establishing CPPCs of the banks, it was cleared at para 65.3 of CPPC Guidelines that the smooth implementation of the UPC and the re-imbursement thereof depends upon to perfect Maid! of data of both bank and CPAO.
Taking into consideration the importance of updation of master data by all the banks, necessity of providing updated master data in the latest format at least once in the month was highlighted in the OM No. CPAO/Tech/Masterdata/2013-14/288 dated 24.03.2014 issued to all Executive Directors of the authorized banks (copy enclosed).
In the Standing Committee meeting, almost all the banks mentioned that they are submitting the updated master data to CPAO regularly. But the “Bank-wise Master-data Processing” report provided by NIC Cell of CPAO is not very much encouraging, It reveals that during the current calendar year i.e. 2015 only three banks have submitted their updated master data so far. Moreover, it has been observed that either the data submitted by CPPCs have errors or not in proper / latest format resulting in non -processing of the data.
Therefore, it has been decided that the banks must send their updated master data once in a year by 31st January in the revised format only (23rd December, 2014 version) (copy enclosed). The same is also available on CPAO’s website www.cpao.nic.in at the link “For Banks”-> Guidelines for Banks->Guidelines for Master Data.
Report on “change of status of pension” must also be sent regularly in on electronic Format “F” (copy enclosed) along with each and every Pension Payment Scroll in Format
The Executive Directors of all authorized banks are hereby once again requested to instruct their GMs/DGMs supervising the CPPCs to be particular in sending the masterdata as per schedule stipulated above.
The updated master data in the prescribed format from aft banks must reach to CPAO at E-mail address i.e. email@example.com with an endorsement to firstname.lastname@example.org .
The updated master data in prescribed format for the year 2015 must reach to CPAO by 15th June, 2015.
This issues with the approval al competert t authority.
Sr. Accounts Officer (Tech)
The Executive Directors of alt authorized banks (As per list).