Government of India
Ministry of Defence
Office of the Controller General of Defence Accounts
Ulan Batar Road,Palam,Delhi Cantt.
All PCsDA/CsDA & equivalent
(through CGDA Website).
The undersigned is directed to intimate that the Competent Authority has decided that henceforth the instructions/proforma prescribed in the following communications/document will be followed/utilized as regards handling of requests for ‘NOC for proceeding abroad’ and grant of Ex-India leave to the officers and staff of the Department.
(i) DOP&T OM F.No. 11013/8/2015-Estt. AQ-III dated 27/07/2015 prescribing proforma for taking prior permission by the Government Servants for PRIVATE VISITS abroad and the time limit prescribed for dealing with such requests;
(ii) An undertaking in terms of Para 297 of O.M. Part. I, to be furnished by the Government Servants who intend to proceed on PRIVATE VISITS abroad.
(iii) DOP&T OM F. No.11013/7/2004-Esst.(A) dated 1st September,2008 regarding approval of leave for proceeding abroad by the Leave Sanctioning Authority.
2. It is requested to regulate the requests for prior permission for proceeding abroad received from the officers and staff of the Department in light of above instructions. The requests being forwarded to this HQRs office, in above regard, should be as per above formats only.
3. All PCsDA/CsDA and equivalents are requested to bring these instructions to the notice of all officers and staff serving under their control (including those on pro forma strength) for information, guidance and further necessary action.
4. It is also enjoined upon all concerned that while forwarding the requests in above regard, it should be ensured that the instructions in the above cited communications are strictly adhered to so as to avoid delay in processing of the applications.
5. This issues with the approval of the CGDA.
Government of India
Ministry of Personnel, Public Grievances and Pensions
Department of Personnel & Training
North Block, New Delhi 110001
Dated July 27th,2015
Subject: Requirement of taking prior permission for leaving station/headquarters for going abroad while on leave.
Undersigned is directed to refer to the Office Memorandum mentioned in the margin and to say that as per the existing instructions, when Government servant applies for leave for going abroad on a private visit, separately prior permission, many factors are required to be kept in view. For example, permission may be denied in the interest of security. Individuals facing investigation/inquiry on serious charges, who may try to evade apprehension by police authorities, or facing the inquiry, may also not be permitted to leave the country. On the other hand, it is also desirable that requests of Government servants for such permission are dealt with expeditiously.
2. Keeping the above in view, it has been decided that requests for permission for private visits abroad may be processed in the attached formats. As clarified vide the Om dated 1st September,2008, the competent authority for granting permission will be as per instructions issued by the Cadre Authority/administrative Ministry/Department. In the absence of any such instructions, it is the leave sanctioning authority. In case due to specific nature of work in a Department, administrative exigencies, or some adverse factors against the Government servant etc., it is not expedient to grant permission to the Government servant, such decision for refusal should not be taken below the level of Head of Department. It may be ensured that the decisions are conveyed to the Government servants within 21 days of receipt of complete application to the competent authority. Any lacunae in the application should be brought to the notice of the Government servant within one week of the receipt of the application. In the event of failure on the part of the competent authority to communicate its decision to the Government employee concerned within 21 days of receipt of the application, the employee concerned shall be free to assume that permission has been granted to him.
3. If in case some modifications are considered necessary due to specialised nature of work handled by any organisation, changes may be made with the approval of this Department.
(MP Rama Rao)
Under Secretary to the Government of India